Somalia: Finance Assistant FAO/55/2013

Job Role, Duties and Responsibilities

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Head of Unit and/or the NPO, provides administrative, financial and accounting support activities for the FAO Somalia Office. With leeway for independent action, the incumbent performs the following duties:

• Maintain financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; keep record and control the Country Office petty cash;

• Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases (e.g. the Field Accounting System (FAS), the local Budget Management System (BMS), the Country Office Information System (COIN), Datawarehouse, etc.); verify accuracy of data documents; make necessary calculations.

• Assist project/programme staff and immediate supervisor(s) in the verification and reconciliation of operational expenditures in accordance with approved budgets, as required;

• Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.

• Ensure timely provision of financial data to programme/project staff and supervisor(s) for budget estimates and financial planning; Maintain detailed records of obligations and available balances;

• Provide reports on budgetary performance of office accounts, and, if required, assist for the project accounts review and control, and report variations from budgets; Monitor the receipt of Government contributions;

• Provide the financial information for the maintain of local inventory records, proper recording of assets, their maintenance and safeguard, and the transfer of ownership of the Organization’s equipment, as required;

• Maintain a filing system of administrative and financial documents.

• Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).

• Support the streamlining of procedures and practices and the introduction of new information technologies to the office.

• Perform other related duties as required.

Min Qualification:

Diploma level education. Specialized training in administration, finance, accounting and/or office management.

Min Experience:

5 years of administrative, accounting and office management experience

Grade: SC-5

Interested candidates are requested to submit a cover letter quoting the Position Title and Vacancy Announcement Number along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form available at http://fmt.faoso.net/documents/PH_form-Blank.docx

E-mail is the preferred means of receipt and applications should be sent to HR-Somalia@fao.org The subject line of the e-mail message should be indicated as per the specific Vacancy Announcement Number for each position as indicated i.e. CONFIDENTIAL– FAO/55/2013

If making a hard copy submission, the envelope should be clearly marked in the same way and sent to the following address:

FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100,
Nairobi, Kenya.

Applications may also be faxed, again clearly indicating Vacancy Announcement as appropriate in the subject line, to +254-20-4000333.

Applications must be received by Friday, May 17th 2013. Late applications will not be considered. Only short listed candidates meeting all essential qualifications will be contacted.

All positions are open to Somali Nationals ONLY.