Somalia: Finance Officer-Dollow

https://careers.wvi.org/jobs/somalia/finance/finance-officer-dollow/4437
The position holder will contribute to the implementation of effective and accountable financial and asset control systems. With the assistance of the Finance and Support Service Manager, the position holder will implement planning, tracking and reporting mechanisms which contribute to effective and accountable programs. The incumbent will provide technical backstopping to program teams, promoting adherence to World Vision’s Field Finance Manuel for a host of routine financial transactions. With the assistance of FSS Manager, the incumbent will promote awareness of Finance and Support Service Manuel with staff members and implementing partners.

Major Responsibilities:
 Promote awareness of World Vision policy and procedure;
 With the assistance of FSS Manager, facilitate day-to-day finance transactions;
 Maintain and analyze various finance/assets tracking tools, providing updates to FSS Manager as required;
 Providing technical back-stopping to programs teams in the preparation of various finance documents;
 Support in the preparation and updating of various budget planning documents;
 Analyze existing practice and advise on improvements.
Key Outputs/Responsibilities (Accountabilities and results) Weight (%)

1. Contribute to the implementation of effective and accountable financial and asset control systems:
    Contribute to the implementation of day-to-day activities for the finance department covering the entire region:
    Prepare cash analysis for projects;

 Facilitate payment processes in accordance with Field Finance Manuel;
 Facilitate voucher payments;
 Update and analyze finance expense sheet;
 With support from the Finance and Support Service Manager- update Cash On Hand Account to ensure office liquidity;
 Monitoring local bank account balances;
 Advise FSS Manager on balances; 50%
 Prepare replenishment request as required;
 Track staff advances, providing regular updates to FSS Manager to ensure they are settled within 7-days;
 Prepare payment for suppliers, including check issuance and payment through electronic banking mechanisms;
 With support from FSS Manager, maintain accurate General Ledger Accounts, spearheading revisions and providing analysis as required;
 Generate cash transfers and payment processes, ensuring supporting documentation is in place as per the World Vision Field Finance Manuel;

1. Contribute to the implementation of timely planning, tracking and reporting mechanisms:
    With the guidance of FSS Manager, prepare monthly, quarterly cash projections for project operational cost;
    With the guidance of FSS Manager, draft periodic financial reports;
    With the guidance of FSS Manager, draft basic budgets for sector activities for proposal development;  With the guidance of FSS Manager prepare bank reconciliations and follow up on locally recoverable items;
    Maintain sound and auditable filing system for all financial records;
    Coordinate the compilation and processing of implementing partners financial documentation;
    Coordinate the implementation of LDR with field teams, providing technical back-stopping and tracking submissions, following up with staff to ensure timely monthly implementation; 30%
2. Promote awareness of World Vision finance policy and procedure to ensure accountable implementation of World Vision programs:
    Provide continual technical back-stopping to programs teams of financial documentation for routine office activities:
    Vehicle hire;
    Purchase of office supplies;
    Staff advance management;
    Facilitate in capacity building of staff members on finance policies and procedures; 20%
    Provide technical back-stopping to implementing partners, providing on-the-job mentoring of World Vision finance requirements;
    With support from FSS Manager, draft responses to queries from various external stakeholders regarding World Vision financial matters;
    Analyze existing/new processes and procedures and advise Finance and Support Service Manager on means to improve current practice;
   Other Competencies/Attributes:
    Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
    Must promote Finance policy and procedure, must “walk the talk” in terms of accountability
    Ensure a gender perspective in the scope of work
    Perform other duties as required.
   Qualifications: Education/Knowledge/Technical Skills and Experience
   The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
    Educational level required: Secondary Education preferred; Accounting knowledge Diploma or Degree from recognized Institution.
    Experience: 2/3 years of experience in related field;
    Experience with World Vision 2 to 4 years;
    Ability to articulate in written and spoken English at Basic level;
    Ability to present financial data in a clear and coherent manner;
   Working Environment / Conditions:
    Work environment: Office-based with frequent travel to the field
    Travel: 10% Domestic/international travel is required.
    On call: Immediately

Interested and qualified candidates should log on to https://careers.wvi.org/jobs/somalia/finance/finance-officer-dollow/4437 for detailed requirements, qualifications and instructions on how to submit your application.