Somalia: Area Logistics Officer-Mogadishu

Department**: Logistics**

Position**: Area Logistics Officer**

Direct hierarchy: Area Coordinator

Contract duration**: Six Months **

Location**: Mogadishu with 50% travel to the field**

Starting date: April 01, 2014

Monthly Salary: USD: 650-800****

I. **Main objective:**

The Area Logistics Officer is in charge of overseeing all transport, I.T, Procurement issues and needs in Somalia according to ACTED’s policies. S/he is responsible for all the materials belonging to ACTED in Somalia offices.

II. **Responsibilities:**

Logistics management – General

• Ensurethat all project contracts are executed properly by ACTED and implementing  partners, according ACTED internal Finance, Logistic and Administrative``  polices, to the donor contractual agreements```Incollaboration with ACTED Nairobi based Kenya / Somalia Capital Logistics

• Officer, plan, implement, report and communicate on logistics tasks for ACTED Somalia. `

• Ensurethat logistics reports and documents are submitted to Nairobi in a timely  manner, including monthly logistic reports and asset follow up.

Procurement planning and Supply Chain Management:

• Performefficient, transparent and timely procurement of goods and equipment and delivery  for ACTED programmes in Somalia.
• Responsiblefor procuring of commodities and supplies needed for implementation of  programs.
• Ensuring that procurement is conducted in compliance with ACTED, donor and host  country regulations.
• Documentall procurement.

Stock and Delivery Management:

.Ensure efficient use of ACTED`s material and equipment.

·Accountable for all program inventories in the mission (capital and bases)

·Management of the IN and OUT processes.

·Responsible for overall compliance with the stock management procedures

·Overall delivery management for ACTED freight and passenger transport

Accurate filing of all processed documents.

·Purchase contract follow up and all necessary supporting documents from area offices

·Collecting all repairs and fuel consumption costs from all area offices and issuing a summary sheet of fuel consumption and repair cost.

Logistics management – Area and Base Offices and officers

·Management, reporting and follow up of ACTED assets in all offices. Including updating the assets file
with all necessary supporting documents (vouchers, technical manuals, repair documents, etc).

·Follow project orders from area and base offices.

·
Train and supervise any logistics staff located in field offices.

·Ensure proper utilization, maintenance and follow up of vehicle use with log books as needed.

·Manage the mission’s telecommunications costs

• Control and check daily the work of all the persons under his responsibility
• Organise the weekly and the daily work of his department
• Carry out a weekly meeting with the main persons responsible of his department

Logistics management – ACTED Partners

·Monitor the FLAT system, procedures and mechanisms for implementing partners.

·Prepare reports and recommendations to the Area Coordinator Somalia Kenya / Somalia Capital Logistics Officer in the case of irregularities or weaknesses.

·Work closely with the implementing partner to ensure the accurate and timely receipt of all FLAT documentation to ACTED’s Nairobi base.

·Inform the Area Coordinator Somalia Kenya / Somalia and Capital Logistics Officer of any support needed by the partner.

Movement management – All teams

·In collaboration with the Area Security Officer, ensure daily movement planning is communicated and followed across Area and Base Offices

·Responsible for implementation of movement SOPS (Kenya-Somalia, Area-Bases and Local Movements)

·Daily tracking and follow up of movements.

·Any other duties as required by supervisor

III. **Qualifications/Required**

• Degree/ Higher Diploma in Purchases and Supplies Management, Logistics from a recognized Institution is preferred.
• Must be a Somali national with good communications skills (both oral and written) and ability to travel within both Kenya and Somalia.
• Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
• Computer literate and with excellent IT Knowledge.
• Above three years work experience preferably in an INGO. `
• Strong people management and leadership skills;
• Demonstrated experience in overall responsibility and accountability for the logistical management of an organization;`

Application procedure

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees and daytime contacts to ****kenya.jobs@acted.org**** and received on or before 5.00PM on 21 March 2014.**

Please indicate the position you are applying for clearly on the subject line.

Please note that only the shortlisted candidates will be contacted.

ACTED is an Equal Opportunity Employer, qualified female applicants are highly encouraged to apply.