Country: Kenya, Somalia
Closing date: 21 Mar 2014
Department: Coordination/FLAT
Position: AC Assistant/FLAT Assistant
Direct hierarchy: Area Coordinator
Contract duration: Six Months
Location: 75 % Nairobi, 25% Somalia.
Starting date: March 17, 2014
Monthly Salary: Ksh.40, 000.00 to Ksh.50,000.00
Main objective:
The Flat (Finance Logistics Administration & Transparency) Assistant is under the direct supervision of the Area Coordinator. He/she is accountable for the implementation of ACTED’s compliance process at Somalia bases, coordinating between field, area and capital office FLAT departments as well as logistical and operational support to the implementation of Somalia programs.
II. Responsibilities:
FLAT Management
- Respect and follow ACTED FLAT processes and procedures, support capital, area and field offices in FLAT documentation and follow up.
- Ensure that ACTED’s standard FLAT system is implemented in all field bases in Somalia.
- Ensure that ACTED’s Somalia programs comply with all FLAT processes and procedures.
- Maintain regular communication with the ACTED FLAT team in Nairobi to ensure effective implementation of ACTED Somalia programs and oversee documents follow up
- Work closely with Logistics, Finance, Administration and Compliance departments to ensure the accurate and timely receipt of all FLAT documentation from Somalia to ACTED’s Nairobi base.
- Support ACTED’s implementing partners in Somalia with capacity building of FLAT processes and procedures, documentation collation and verification in support of the project cycle.
- Provide operational, logistical and procurement support to ACTED’s Somalia programs as required by the Area Coordinator and Program Manager.
- Monitor the FLAT system, procedures and mechanisms in place at ACTED Somalia bases and prepare reports and recommendations to line manager in the case of irregularities or weaknesses.
AC Assistant
- Prepare weekly updates, monthly reports and any other reports requested by line manager.
- Support administrative needs of AC and Program Manager in Nairobi office.
- Liaise with other departments and represent the Somalia team in meetings as needed.
- Any other duties requested by line manager in support of ACTEDs Somalia programs.
III. Qualifications/Required skills:
- University Degree preferably in Business Administration or related field and experience in working with International NGOs
- Extensive practical work experience within the field of finance, Administration, Logistics and Compliance
- Proven commitment to accountable practices
- Ability to coordinate with other departments.
- Highly motivated and ability to work with culturally diverse groups of people;
- Excellent interpersonal skills and demonstrated ability to establish effective and working relationships.
- Experience and willingness to travel to and work in Somalia
- Excellent communication skills, personal, calm and good sense of humor
- Fluent in written and spoken Somali and English
- Proven ability to handle large and varied workloads, and deal constructively with stress
How to apply:
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees and daytime contacts to kenya.jobs@acted.org and received on or before 5.00PM on 21 March 2014.
Please indicate the position you are applying for clearly on the subject line.
Please note that only the shortlisted candidates will be contacted.
ACTED is an Equal Opportunity Employer, qualified female applicants are highly encouraged to apply.