Somalia: Logistics Manager (Somali nationals only) - Somalia

Logistics Manager (Somali nationals only) - Somalia Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

The NRC Somalia Country Programme is part of the NRC Horn of Africa, Yemen, Uganda and South Sudan regional mission.Prioritized activities focus on shelter and infrastructure construction; water, hygiene and sanitation; emergency education including youth education; food security; protection and information, counselling and legal Assistance (ICLA).

The purpose of the Logistic Manager is to be responsible that the logistic set up is according to NRC standard and to support programme/project implementation and for providing overall management of logistical and administrational matters within NRC Somalia Country Programme.

The Logistics Manager reports to the Country Director. Job description Generic responsibilities: Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements Implement NRC’s logistics systems and procedures Training and support of line managers and staff with logistical responsibilities Ensure anti-corruption, transparency and cost efficiency focus in procedures and trainings Establish filing systems/archives according to NRC standards in all offices Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers Provide regular analysis and reports Implement NRC’s logistical and administrational systems and procedures at country level Ensure that transport, vehicle and asset management, procurement and other logistical processes take place in compliance with Logistical Handbook and donor requirements Training and development of logistics and administrational teams in all offices Regular analysis and reports

Specific responsibilities: Ensure proper accounting, reporting and internal control systems and maintenance of records Lead logistics management and developing structures and staffing levels to ensure that at all time requirements are met in all offices Responsible for agreements with suppliers and identify areas of improvement including pre-qualified suppliers Responsible for regular market surveys in the country Supervise and build capacity of the logistics team in the country Provide monthly reports on all logistics activities Assist the Logs coordinators at Area Offices to ensure that relevant procedures are in place and implemented for quality control (maintenance) of vehicles and advise on improvements and supervise the implementation for current database for transport and ensure implementation of database in offices Ensure that vehicle case files, reporting and internal control systems are kept upto NRC standards Ensure that NRC’s system for stores and warehouse management are in place for dispatching items within the office and to the field offices Control and follow up on system for random check/inventory of stores Monitor and supervise system for the use, maintenance and management of communication equipment (including satellite communication facilities, Internet, and other Items etc.) Ensure ICT inventory system in place Ensure that ICT policies are understood and followed by staff Ensure that ICT systems are fully functional in the support of program activities Assist the Admin department to ensure that all NRC properties and assets in those offices are managed properly Lead in the management relations and agreements with travel agencies Assist the Admin departments in maintaining the good systems and practices in the management of flights and accommodation Support the Admin staff in high quality of managing the day today maintenance of offices and meeting places Support in creating a healthy working environment Manage meetings, and other public events at the country office Qualifications Generic professional competencies: Minimum 3 years of experience from working as a senior Logistics Manager in a humanitarian/recovery context Experience from working in complex and volatile contexts Documented results related to the position’s responsibilities Knowledge about own leadership skills/profile Fluency in English, both written and verbal Valid driver’s license

Context/ Specific skills, knowledge and experience: Knowledge of the country context in Somalia and the wider Horn of Africa region Knowledge of more than local Language Planning skills, able to set priorities, prepare manageable work plans and to evaluate progress Ability to plan for different sets of scenarios Understanding of project management approaches Able to take initiative and work with limited supervision according to agreed priorities Active Team member and Team builder, able to increase efficiency through an open and cooperative liaison with relevant colleagues throughout NRC and partner Organizations Good communication, interpersonal, analytical and negotiation skills Political and cultural awareness and experience of working where insecurity is a major issue Computer skills on windows based computer software, and modern accounting systems – database knowledge, wireless networking background knowledge helpful Personal qualities Behavioural competencies: These are personal qualities that influence how successful people are in their job and the following are essential for this position:

Managing resources to optimize results Managing performance and development Initiating action and change Handling insecure environments Ability to handle a large workload, to cope with stress and work under pressure, independently and with limited supervision Ability to cope and willingness to work and live under difficult circumstances and constrained environment Willingness to travel to all areas of the country/region where the Programme is implemented, on a regular basis Patient, flexible and creative, and it helps if you have a sense of humour. To be diplomatic and communicate openly and with respect We offer Commencement: ASAP Contract period: 12 months, with possibility of extension Salary/benefits: According to NRC’s general directions Duty station: Mogadishu, with frequent travel to all areas of programme implementation

Please, apply through www.nrc.no, then vacancies.