Country: Somalia
Closing date: 17 May 2013
Under the overall guidance of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Head of Unit and/or the NPO (Finance & Administration), the Receptionist is responsible for organizing the reception of the FAO Somalia office. He / she is the first point of contact for receiving and directing visitors and enquirers and provides routine office support duties for the office.
The incumbent performs the following duties:
• Receive visitors, external staff (experts, consultants, etc.), suppliers, colleagues from other regional and UN agencies and other national and international institutions coming to the FAO Somalia Office; inform and direct them to the appropriate office and/ or country office staff.
• Operate the switchboard; receive and place incoming telephone calls; provide introductory information regarding the country office structure, its responsibilities and the responsibilities of its office staff.
• Receive, answer and/or direct incoming e-mails enquiring general information about the FAO Somalia office.
•Receive, direct and mail all hard copy correspondence and documentation, including faxes, and ensure proper distribution to various offices/persons concerned.
• Maintain communications and correspondence logs.
• Set up, update and maintain directories, telephone and e-mail lists, office records and files, reference guides, and manuals.
• Type correspondence, administrative forms and documents, and any other material as required.
• Maintain and send out information material about / from the FAO Somalia Office, Country, etc.
• Carry out support tasks regarding the production and distribution of reports, including the collection and assembly of background material, photocopying, collating, mailing, etc.
• Carry out simple administrative duties as required, including data entry, type correspondence, documents and reports;
• May assist for maintaining the country office Library;
• Perform any other related duties as required.
Min Qualification:
Secondary school education.
Min Experience:
3 years of experience as receptionist and/ or in office support
How to apply:
Interested candidates are requested to submit a cover letter quoting the Position Title and Vacancy Announcement Number along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form available at http://fmt.faoso.net/documents/PH_form-Blank.docx
E-mail is the preferred means of receipt and applications should be sent to HR-Somalia@fao.org The subject line of the e-mail message should be indicated as per the specific Vacancy Announcement Number for each position as indicated i.e. CONFIDENTIAL– FAO/59/2013
If making a hard copy submission, the envelope should be clearly marked in the same way and sent to the following address:
FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100,
Nairobi, Kenya.
Applications may also be faxed, again clearly indicating Vacancy Announcement as appropriate in the subject line, to +254-20-4000333.
Applications must be received by Friday, May 17th 2013. Late applications will not be considered. Only short listed candidates meeting all essential qualifications will be contacted.
All positions are open to Somali Nationals ONLY.