Somalia: Administrative Assistant (Transitional Center) Kismayo, Somalia

SPECIAL VACANCY NOTICE
Open to Internal & External Candidates
Position Title: Administrative Assistant (Transitional Center)
Vacancy No: SVN/IOMSO/072/2016
Duty Station:Kismayo, Somalia
Classification: General Staff, Grade G5/1 (Third Party)
Type of Appointment Organizational unit : 6 Months Short Term Contract with possible Extension
Reporting directly to : Disarmament, Demobilisation and Reintegration (DDR) Unit
Project Assistant - DDR

Overall supervision: Disarmament, Demobilisation and Reintegration (DDR)Programme Coordinator

Estimated Start Date:As soon as possible
Closing Date:14 October 2016

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
IOM supports the Federal Government of Somalia in its efforts to assist with the transitioning and reintegration of youth at risk. Assistance is focussed toward capacity building initiatives for government ministries, the establishment of transition centres and programming to assist with the return and reintegration of youth at risk.
Under the direct supervision of the Project Assistant, the Centre Manager will act as a key support agent to the Juba Authorities, the Programme Coordinator and Project Manager on the National Programme for the Treatment and Handling of Disengaging Combatants.
Core Functions / Responsibilities:

1. Support the establishment and running of a transition centre in Kismayo. Assist in monitoring of rehabilitation/reconstruction work for the establishment of the centre and assist in coordinating the day to day organization of the centre including security, case feeding, and staff training
2. In consultation with the Project Assistant provide administrative support to the centre including financial oversight of all disbursements and other administrative undertakings of the center
3. Assist the Project Assistant in monitoring and reporting on the day to day running and activities of the transition center
4. Assist with registration and socioeconomic profiling of transitioning center clients.
5. Supervise all administrative support staff at the center, including the security guards, cleaning staff, and caterers, and report all incidences to the Project Assistant and other concerned parties
6. Participate in the development and assist with the coordination of training activities designed to assist with the transitioning of youth at risk to alternative livelihoods.
7. In close consultation with the Project Manager and the Project Assistant promote human rights standards and norms, traditional dispute resolution, and viable return and reintegration initiatives following transitioning initiatives. 8. Monitor budget expenditures with regard to clients support to the transition center. 9. Monitor / report to client’s management any security incidents and abide by security regulations. 10. Perform any other duties assigned by the Project Manager or Project Assistant in consultation and coordination with the district authorities
8. Required Qualifications and Experience
9. Education
10. High School Diploma/Certificate or Bachelor’s degree in social sciences, business administration or development studies.
11. Computer literate in MS office applications – Word, Excel, Outlook and Database applications.
12. * Experience
     Minimum of High School Diploma with 5 years’ experience or Bachelor Degree with minimum 3 years of experience - working with either the public sector or non-government sector
    •  Previous experience working with youth at risk and or the return and reintegration at risk groups a considerable advantage.
    • Previous experience managing a large, multi-faceted programme.
    • Experience of working in the Juba regions also a distinct advantage.
    • Ability to work effectively and harmoniously with colleagues from different cultures and professional backgrounds
      Required Languages – Fluency in written and spoken English and Somali
    • Required Competencies
    • Behavioural
       Accountability – takes responsibility for action and manages constructive criticisms
       Client Orientation – works effectively well with client and stakeholders
       Continuous Learning – promotes continuous learning for self and others
       Communication – listens and communicates clearly, adapting delivery to the audience
       Creativity and Initiative – actively seeks new ways of improving programmes or services
       Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
       Performance Management – identify ways and implement actions to improve performance of self and others.
       Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
       Professionalism - displays mastery of subject matter
       Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
       Technological Awareness - displays awareness of relevant technological solutions;
       Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM
    • Other
    • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
    • Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:
Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) and Vacancy Name with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int

Closing Date: 14.10.2016. Only shortlisted candidates will be contacted.
Posting period:
From 05.10.2016 to 14.10.2016