Somalia: Operations Associate - Garowe & Hargeisa

The International Labour Organization invites applications from suitably qualified candidates to fill the position of Project Operations Associate in ILO Somalia Programme.

Under the guidance and direct supervision of the ILO Programme Officer in Puntland, the incumbent is responsible for supporting and back stopping the finance, admin and program activities of the programme in areas where ILO has activities undertaken by UNOPS as per agreed ILA.

TERMS OF REFERENCE

Post Title : Operations Associate

Duration : Temporary Position**-**– 4 months

Duty Station : Garowe and Hargeisa (1 post in each location)

Duties and Responsibilities

Finance andAdministrative Duties and Responsibilities

· Provide training on finance processes, documentation processes, basic accounting, book keeping, budgeting, procurement and logistics to partner organizations in Somalia and undertake field visit to project sites when required to provide briefing and to resolve problems of a financial, personnel or administrative nature.

· Coordinate and manage all financial disbursements and banking issues of the projects in close collaboration with the Nairobi finance team and programme office.

· Support the programme in the preparation of the cost estimates, processing payments and checking its completeness in terms of ILO financial standards.

· Maintain and update the variety of related office finance and administrative project files and records, covering policy, personnel and general administrative files.

· Manage the flow of partner documents in terms of all finance and administrative elements including progress reports, annual reports and other reports as necessary.

· Arrange for the local procurement, maintenance and safekeeping of office records, equipment, furniture, vehicles and supplies for the office and its projects, as well as the maintenance and security of office premises. Advise management on new or improved office procedures and practices

· Make and follow up with office and partner shipments and supplies, including custom clearances and updating inventory.

ProgrammeDuties and Responsibilities

· Review project related documents and reports and maintain a reference system for these documents.

· Prepare background information for use in programme and budget preparations and discussions.

· Support the activities of social protection and social dialogue under the guidance of the Programme Officer in the relevant area.

· Supports knowledge building and knowledge sharing with Government and Social partners focusing on achievement of the following results: building a reputation for quality design and reliable delivery of DWCP, training the partners staff on ILO financial and administrative Procedures, and contributions to knowledge networks and for as .

· Promote youth employment activities and establish links with business community, chamber of commerce, youth organizations and public sector.

· Support assessments on child labour, labour market surveys, local economic developments studies.

· Perform other duties as may be assigned by the supervisor.

Qualification and experience

a) Degree in Business administration, Public Administration, Development Studies or related field

b) Good computer skills with proficiency in Microsoft office software and required.

Competencies

Fluency in both written and oral English and Somali; excellent organizational, analytical skills; and communication skills; and good judgment and interpersonal skills

Interview and written examination

Short listed candidates will be required to sit for a written test and an oral interview.

Electronic CV and application to be submitted by email to hrsomalia@ilo.orgsubject line marked "Operations Associate - Garowe & Hargeisa"

Close date for receipt of submissions: 30th November 2015

Only short listed candidates will be contacted for possible interview