Country: Somalia
Closing date: 10 Nov 2015
Background:
The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) Nugal, Bari and Mogadishu implementing interventions in the areas of livelihood, WASH, GBV, Governance and health reaching out to more than 400,000 conflict and drought affected people.
JOB PURPOSE:
Under the direct supervision of the Field manager, the Logistics Assistant is responsible for supporting the operations department in IRC Garowe Office in delivery of all supply chain functions in Somalia program, Garowe office.
Specific Responsibilities:
Procurement:
- Understand, implement and maintain IRC standard procurement policies and procedures
- Ensure that procurement is carried out in accordance to IRC and donor-specific polices
- Receive and update in prologs all fully authorized Purchase Requests in timely manner.
- Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
- Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
- Ensure that all supplies, services and equipment required are delivered on time
- Establish and maintenance ethical, professional working relationships with suppliers
- Utilize the ProLogs Database for Procurement tracking and documentation.
- Processing of payments on timely manner including local suppliers and vendors
Warehousing:
- Maintain a warehouse and inventory register for Garowe
- Receiving items when delivered by suppliers and preparation of a delivery report
- Dispatch of consignment to work location, preparing waybills and packing list. Follow up with field locations for receipt of the items and submission of signed waybills and packing lists.
- Any other work assigned by supervisor/line manager
Reporting:
- Submit monthly commitments report to Finance.
- Submit monthly warehouse and inventory report for Nairobi to SCC by 2nd of every Month.
Qualifications:
Personal Characteristics:
- Strong sense of personal integrity
- Attention to detail
- Ability to multi-task
- Team spirit and problem solving abilities
- Excellent interpersonal and communication skills
- Remains productive when under pressure
- Demonstrates a systematic and efficient approach to work
- Relates and works well with people of different cultures, gender and backgrounds
Job Requirements:
- Diploma in Business Administration/Financial Accounting or Logistics related field preferred
- Fluent English (written and spoken)
- Prior experience of working in Supply Chain position in a multi-cultural environment
- Competent with using Computers, especially Microsoft Office Word and Excel spreadsheets and Outlook
- General knowledge of the logistics procedures and tools
- Good mathematical skills
How to apply:
Full description of this position and application details can be viewed through our website
www.rescue.org/careers. Applications should be received on or before 10th November 2015
International allowances are not available for this position.